Navigating classes during the holidays can be challenging for Jewish college students, particularly if your school does not have formal accommodations in place. Clear and proactive communication with your professors is key to observing the holidays while staying on track academically. This guide offers step-by-step guidance, email templates, and best practices to help you communicate confidently, manage your coursework, and maintain positive relationships with your professors.
Although every school handles religious accommodations differently, it’s always a good idea to be proactive and clear when communicating with your professors. Below you’ll find guidance for the best ways to notify your professors about absences for the holidays, while showing your commitment to staying on top of your coursework. And remember that your campus Hillel is always there to help you navigate these interactions.
Reach out as soon as you know the dates of class that you need to take off so professors can plan ahead — usually at least 1–2 weeks before the holiday.
Note any assignments, exams, or participation-heavy days that may fall during your absence.
List the exact days you’ll miss rather than just saying “for the holidays.” This year, for example, Shavuot falls on a school day, Thursday, May 21, 2026.
Use a respectful tone, get to the point, and avoid unnecessary detail.
Emphasize your commitment to staying on top of course work (e.g., reviewing notes, submitting assignments early/after).
Invite guidance on how to make up class time, rather than demanding accommodations.
If you run into any challenges or need support with accommodations, your campus Hillel staff can help guide you.
Don’t wait until the last minute to notify your professor.
Don’t over-explain or apologize excessively for observing your holiday.
Don’t assume accommodations without asking.
Don’t send vague or incomplete emails.
Don’t use an unprofessional or casual tone.